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Common Artwork File Issues That Delay Print Production

Seven most common prepress file issues

Avoid costly delays and reprints by ensuring your artwork meets industry prepress standards. Learn what the most common prepress file issues our team encounters, and how to avoid them for a smooth production process.

01. Missing Bleed

All print-ready artwork must include 3mm bleed on all sides.
Bleed allows for clean trimming without white edges. Files without bleed may be rejected or delayed.

Solution: Extend background colours and images beyond the trim edge, and include bleed settings when exporting to PDF.

02. Incorrect Colour Mode

Files created in RGB will print differently than expected, leading to inaccurate colours.

Solution: Convert all colours to CMYK before exporting your final artwork. This ensures consistent colour output across all printed materials.

03. Low-Resolution Images

Images below 300dpi at actual size may appear pixelated or blurry in print, especially in brochures, packaging, and large-format jobs.

Solution: Only use high-resolution images and avoid sourcing graphics from websites or screenshots.

04. Fonts Not Embedded or Outlined

Missing fonts can cause text to reflow, substitute incorrectly, or disappear entirely.

Solution: Outline all fonts or embed them when exporting your PDF. This preserves text integrity and design layout.

05. Incorrect File Format

Supplying artwork in Word, PowerPoint, or other non-design formats is unsuitable for professional printing.

Solution: Provide artwork in press-ready PDF format, ideally PDF/X-1a or PDF/X-4, with bleed and crop marks included.

06. Transparency Issues

Unflattened transparency layers can cause printing errors, such as drop shadows disappearing or elements shifting.

Solution: Flatten transparencies during PDF export or in your design software to avoid rendering issues on press.

07. Overprint Problems

Improper use of overprint settings can result in missing design elements, especially when spot colours are involved.

Solution: Check all overprint settings carefully, especially for black text or spot colours, before final export.

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